How To Do A Manual Entry On A Tachograph
Driving a vehicle is a responsible task that requires utmost attention and adherence to various rules and regulations. One crucial aspect of professional driving is the accurate recording of working hours and rest periods. For this purpose, tachographs are widely used in vehicles. Tachographs are devices that record driving time, speed, and distance traveled, ensuring compliance with legal requirements. In some cases, drivers may need to make manual entries on the tachograph. In this article, we will guide you on how to do a manual entry on a tachograph effectively.
Understanding the Basics of Tachographs
Before we dive into the process of making manual entries, let’s first understand the basics of tachographs. Tachographs are electronic devices installed in vehicles to monitor and record driving activities. They come in two types: analog and digital. Analog tachographs use charts, while digital tachographs store data electronically. Both types have their own methods of making manual entries.
The Importance of Manual Entries
Making manual entries on a tachograph is crucial when certain events occur that cannot be automatically recorded by the device. These events may include changes in drivers or vehicles, switchovers between manual and digital tachographs, and any technical failures. It is important to log these occurrences accurately to ensure compliance with regulations and maintain accurate records.
A Step-by-Step Guide to Manual Entries on an Analog Tachograph
If you are using an analog tachograph, follow these steps to make a manual entry:
1. Obtain a manual entry chart: Manual entry charts are special charts designed to record activities that the tachograph cannot automatically detect. Ensure you have these charts available in your vehicle.
2. Complete the manual entry chart: When an event occurs that requires a manual entry, fill out the chart carefully. Include the date, vehicle registration number, your driver’s card number, the type of activity (driving, rest, work, or availability), the start and end times, and any additional relevant information.
3. Insert the manual entry chart: Once you have completed the manual entry chart, place it into the analog tachograph slot, ensuring it is properly aligned.
4. Securely lock the chart: After inserting the manual entry chart, use a locking mechanism on the tachograph to ensure it remains securely in place.
5. Keep a copy of the chart: It is essential to keep a copy of the completed manual entry chart with you. This will serve as proof of the manual entry if required during inspections or audits.
Making Manual Entries on a Digital Tachograph
If you are using a digital tachograph, follow these steps to make a manual entry:
1. Access the menu: Use the tachograph menu to navigate to the manual entry option.
2. Select the appropriate entry type: The digital tachograph offers various entry types, such as driving, rest, work, availability, and other. Choose the relevant type based on the event that requires a manual entry.
3. Enter the required information: Once you have selected the appropriate entry type, provide the necessary information such as the starting and ending time for the activity, additional details, and any remarks if applicable.
4. Save the manual entry: After entering all the required information correctly, save the manual entry in the digital tachograph system. Ensure the entry is timestamped correctly to maintain accuracy.
5. Keep a record of the manual entry: It is crucial to keep a record of the manual entry, either by printing a copy or saving a digital copy. This record will help you demonstrate compliance if needed.
Final Thoughts
Accurate recording of working hours and rest periods is essential for professional drivers. Manual entries on tachographs enable drivers to log events that the device cannot automatically detect. Whether you are using an analog or digital tachograph, following the correct steps will ensure that you make accurate manual entries. Always remember to keep a record of the manual entry as proof of compliance. By properly understanding and executing manual entries on a tachograph, drivers and fleet managers can ensure they remain compliant with regulations and promote road safety.